Terms & Conditions

    July 13th, 2018

Please see below our terms and conditions, it is essential that you read these before booking Busography for your event. These terms and conditions are put in place to ensure that both parties are of the same understanding of how the event will take place. This will help you, as a hirer, make the most of our services and entertainment. If you have any questions regarding the terms and conditions, please feel free to get in touch and we will be happy to discuss them.

 

Thank you.

HIRE PERIOD

The hire period for the booking will be stated on the confirmation email that we provide to you following receipt of your deposit. Use of the photo booth will start and end at the timings agreed in this confirmation. We will aim to arrive and set up approximately 1 hour prior to the specified start time of hire, which is included within the booking, and is not counted as part of your run time.

 

In the event that the Photo Booth cannot be set up or packed away immediately prior to or after the event, the hirer will be required to pay for ‘idle hours’. Idle hours will be charged at £25 per hour.

 

Subject to availability, the booking of Busography may be extended on the day of the event for an additional cost of £100 per hour. This must be paid prior to the additional time being provided.

PAYMENT

All bookings are subject to a 50% non-refundable deposit, with full payment being made 2 weeks prior to the event, and no later than 24 hours before the event. The booking date will only be reserved once the deposit has been received.

 

The use of any promotional offers / discounts are limited to one discount per event.

TRAVEL

Travel to and from the event is included in the fee within a 20 mile radius from DE75 7YU. Events that fall outside of this radius will be considered, however, there will be an additional fee of £1 per mile each way.

ACCESS, SPACE & POWER REQUIREMENTS

The hirer will arrange for an appropriate space to be made available for the Photo Booth at the event venue. A minimum floor area of 3m x 3m is required.

 

The hirer will ensure that a mains electricity supply is available, comprising of a 13amp socket with access to the space designated for the booth. An extension lead can be used, but this must be no further that 10m from the designated space.

PHOTOGRAPHY

All photographs will be taken using a high quality professional DSLR camera where possible. In the event of technical difficulties, Busography may be required to use an alternative camera, which may be of a lower quality. Busography cannot be held responsible for this, and will seek to continue to provide a high quality service.

 

The hirer gives consent for any photos taken at the event to be uploaded to our website and/or social media site, and we are exempt from any liability with respect to publishing these images. These images may be used to assist us with promoting our services, which may include printed publications as well as online images. Busography own all copyright to all images taken by our products.

 

If a request is made by the hirer for a picture to be removed from our website / social media site, Busography will seek to do so immediately.

LIABILITY

Busography cannot be held responsible or liable for any circumstances that may prevent us from attending your event, these may include, but are not limited to, severe weather conditions, traffic delays, or equipment failure.

 

It is the responsibility of the hirer to ensure that you have obtained permission at your venue to use Busography, and to ensure that there is access to a plug socket close to the set up point.

 

In the event of a vehicle breakdown, we will do our best to find a suitable alternative. If this is not possible, the hirer will receive a full refund.

 

Busography will not be held responsible for any personal injury of any of the participants, unless caused by our own negligence.

 

The cost of any damage by you or your guests to the vehicle, equipment, props, or any other equipment that is provided over and above general wear and tear, will be at the liability of the hirer. Busography reserve the right to refuse guests admission to the photo booth if their behaviour is deemed to be too unruly.

 

Where you have purchased a guestbook as part of your package, Busography does not accept liability for any damage caused to the guestbook during the event.

 

If Busography feel that the risk of damage is too high as a result of the behaviour or actions of you or your guests, the event will be terminated immediately with no refund to the hirer.

 

Threatening or abusive behaviours towards staff is not tolerated, and the event will be terminated immediately with no refund to the hirer.

 

In the event that there is a need to terminate the event, the full cost of hire is still payable and we will not issue a refund for any time that has been cut short.

HEALTH & SAFETY

Busography seeks to operate under a soft lighting set up, however, dependent on the timing of the event, and the lighting available, it may be necessary on occasions for flash / strobe lighting to be used. It is the responsibility of the hirer to inform Busography prior to the event if this will affect any users, and an alternative set up can be considered.

 

Please note that food and drink will not be permitted inside the Photo Booth.

 

Busography will not be held liable for any injury that is sustained as a result of the misuse of props and products.

DATE CHANGES & CANCELLATION CHARGES

Any request for a date change must be made in writing at least 30 days in advance of the original event date. Change is subject to photo booth availability, and receipt of a new booking agreement. In the event that the alternate date is not available, the event will be cancelled, and the deposit forfeited.

 

In the event that you wish to cancel your booking, you must do so in writing. Cancellation charges will apply, and will be determined based upon the period of notice provided.

 

More than 6 months prior to the event – 50% of total package price.

Less than 30 days remaining to the event – 100%

 

The hirer will be invoiced for any outstanding balance, which must be paid within 20 days of the date of the invoice.

 

Busography reserve the right to cancel your booking without liability to you, and without any obligation to provide a refund if;

 

You do not pay the outstanding balance of your booking by the due date set out within these Terms and Conditions.

 

You or your guests present with threatening behaviour towards staff before, or during the event.

 

Busography have reasonable grounds to believe that your behaviour, or that of any of your guests is likely to result in damage to property belonging to Busography, or injury to others attending the event.

 

Contact

Phone : 01773 448 377

Mobile : 07868 565 313

 

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